Description

Senior Accountant – Job Description
Position Summary
The Senior Accountant is responsible for overseeing critical accounting functions, including payroll, accounts payable (A/P), accounts receivable (A/R), general ledger and provides strategic financial guidance to management. This role ensures the accuracy, integrity, and timeliness of financial data while maintaining compliance with internal policies and industry regulations while also supporting operational teams. The ideal candidate will have experience integrating AI solution to improve efficiency and streamline operational workflows.
 
Key Responsibilities:
Payroll Oversight
Review and approve biweekly and monthly payroll processes
Validate PTO uploads, payroll registers, calculations, and submissions in Paycor
Oversee payroll entries and journal postings in Xero accounting software
Ensure payroll funding and ACH transactions are accurate
Perform payroll reconciliations, including payroll accounts and tracking files
 
Accounts Payable (A/P)/Contractor Payments
Review and approve invoices in accordance with company SOPs
Oversee electronic payments and check runs
Ensure accurate entry of payables into Xero
Review and monitor ACH payment processing
Perform A/P reconciliations and resolve discrepancies
Review contractor hours and validate against schedules and reconcile pay rates with contracts & company policy
Review contractor pay summaries and payable reports and oversee entry and processing of contractor payments
Ensure reconciliation of contractor payment tracking files
 
Accounts Receivable (A/R) & Revenue Cycle Management
Review and approve invoices prior to distribution
Ensure timely and accurate billing of customers through Xero
Support A/R reconciliations and cash receipt tracking
Coordinate with stakeholders for billing accuracy and approvals
Review customer invoice data and validate calculations
Oversee preparation of supporting worksheets and reports and perform invoice creation and distribution
 
General Accounting
Capability to evaluate, refine, and audit AI-driven accounting processes to ensure data accuracy, security, and ethical compliance.
Assists with documenting business processes and accounting policies to maintain and strengthen internal controls.
Documents financial transactions by entering account information including but not limited to journal and general ledger entries.
Support month-end and year-end close process. Prepare current financials: including preparing balance sheet, profit and loss statement, and other reports.
Prepare account reconciliations to ensure appropriate classification of all financial transactions. Reconcile and substantiate financial discrepancies by collecting and analyzing account information. Verifies, allocates, posts and reconciling transactions.
Assist the Accounting/Finance Director with developing forecasts, monthly budgets and budget variance reports.
Comply with federal, state, and local financial legal requirements and adherence to requirements, and advises leadership on deviations and corrective actions.
 
 
Team Leadership / Software & Technology
Understanding how to integrate and optimize automated financial workflows
Guide and delegate tasks to accounting personnel, train staff on financial and applicable software systems, and implement process improvements to enhance efficiency.
Utilize accounting software, Xero, payroll software, Paycor, and other software systems to drive operational efficiency and lead department AI innovation and use.
Ensure compliance with accounting standards and internal controls through partnership with 3rd party audit and tax support professionals
Provides guidance to: Staff Accountant(s)
Support month-end and year-end close processes

Requirements

Qualifications
Bachelor’s degree in accounting, Finance, or related field; CPA or equivalent certification preferred
Minimum 5+ years of progressive accounting experience
Experience with accounting systems such as Xero and payroll platforms like Paycor
Strong Excel and data analysis skills
High attention to detail and accuracy
Strong organizational and time management skills
Ability to question, verify, and validate algorithmic outputs rather than accepting AI-generated entries at face value
 
Key Competencies
Analytical thinking and problem-solving
Attention to detail and accuracy
A growth mindset geared toward keeping up to date with emerging tech trends and adapting to constantly evolving financial software
Strong communication and collaboration skills
Ability to manage multiple priorities and deadlines
Proficiency in leveraging generative AI tools