Description
Job Title: Bookkeeper – Early Childhood Education Programs
Reports to: Director of Finance FLSA Status: Exempt – Independent Contractor Location: San Diego, CA Salary Range: Negotiable Schedule: Set hours per month
Position Summary:
We are seeking a detail-oriented and experienced Bookkeeper to manage day-to-day financial transactions, maintain accurate accounting records, and support overall financial health and compliance. The ideal candidate has a strong understanding of accounting principles, is highly organized, and is comfortable working in a mission-driven environment such as a nonprofit or educational institution.
Key Responsibilities:
General Bookkeeping & Accounting
Record and categorize all financial transactions (AP, AR, journal entries)
Maintain general ledger and reconcile all bank and credit card accounts monthly
Process vendor bills, employee reimbursements, and payments
Track income from multiple sources (tuition, grants, fundraising, etc.)
Prepare and issue invoices for tuition or other program services
Monitor receivables and follow up on outstanding payments
Accurately assign revenue/expenses to the correct class per CDSS auditing requirements
Financial Reporting & Support
Prepare monthly, quarterly, and annual financial reports for management
Assist in budget development and monitoring
Maintain supporting documentation for all transactions for audit readiness
Generate profit & loss statements, balance sheets, and cash flow reports
Track restricted vs. unrestricted funds if applicable (e.g., for nonprofits)
Payroll & Compliance
Work with payroll provider to ensure accurate and timely payroll processing
Maintain payroll and tax records
Ensure timely filing of tax documents, including 1099s and W-9s
Support compliance with local, state, and federal financial reporting requirements
Grant & Contract Support (if applicable)
Track and report on grant-related spending
Assist with preparing documentation for reimbursement requests
Support reporting for government contracts such as CCTR, CSPP, or CMIG (if relevant)
Software & Systems
Use accounting software (e.g., QuickBooks, Sage, Xero) for daily operations
Maintain Excel spreadsheets for reconciliation and tracking
Organize and manage digital and physical financial records
Requirements
Qualifications Required:
Associate or bachelor’s degree in accounting, Finance, or related field
2+ years of bookkeeping or accounting experience
Proficiency in accounting software and Microsoft Excel
Strong understanding of GAAP and basic accounting principles
Advanced knowledge of QuickBooks software
High attention to detail and accuracy
Excellent organizational and time management skills
Preferred:
Experience in nonprofit, school, or childcare center accounting
Familiarity with CDE/CDSS financial reporting (CDFS 8501, 9500) and CDMIS
Knowledge of payroll systems and tax compliance
Experience with cost allocation and grant tracking
Core Competencies:
Integrity and confidentiality
Strong communication skills
Problem-solving and analytical thinking
Ability to work independently and with a team
Commitment to mission-driven work
Work Environment:
Office setting with occasional remote work flexibility
Interaction with administrative, program, and management staff
