Description

ROBIN NANNEY STUDIO is seeking a Bookkeeper with Controller capabilities. Ideally, this is a hybrid of the two roles listed below.

WORKING WITH ROBIN NANNEY STUDIO - All work is grounded in a natural and comfortable functionality, and every project aspires to create spaces worthy of the deeper potential of its inhabitants. We believe in DEEP WORK, CURIOSITY & EXPLORATION. We RESPECT Mind body spirit. We cultivate respect toward ourselves inside the studio and outside in the world through clear & open communication, professionalism and striving toward mastery of our art. We collaborate and bond with other artists, clients and crafts people who share this attitude.

Bookkeeper

Classification: Consultant (1099)
Hours: 10-20 per month (flexible scheduling)
Rate: $30/hour
Location: Remote, with occasional virtual meetings; the studio is based in Pasadena, CA

RESPONSIBILITIES

We are seeking a detailoriented parttime bookkeeper to manage recurring financial tasks and maintain accurate records for our firm. This role is ideal for an experienced professional who thrives in a flexible, remote environment and can ensure timely, reliable financial reporting.

Accounts Receivable

• Record customer payments and deposits.
• Track outstanding invoices and follow up as needed.
• Maintain accurate records in QuickBooks (or other accounting software).

Accounts Payable

• Process vendor bills and reimbursements. Collect and file receipts.
• Reconcile credit card and bank statements monthly.
• Enter reimbursable project expenses into QuickBooks or Monograph weekly.
• Reconcile bank statements monthly.

Payroll Support

• Assist with bi-weekly payroll processing.
• Maintain employee records and ensure compliance with onboarding documentation.

Financial Reporting

• Prepare monthly financial statements (income, expense, balance sheet).
• Provide cash flow updates and simple projections.
• Support CPA with requested reports during tax season.

GOALS & EXPECTATIONS

• Complete all tasks accurately and on schedule.
• Communicate clearly and proactively with management.
• Maintain confidentiality and integrity in handling financial data.
• Represent the professionalism and values of the firm in all interactions

SKILLS & QUALIFICATIONS

Technical Proficiency

• Strong command of QuickBooks; ability to manage integrations with Monograph or willingness to learn quickly.
• Skilled in accounts receivable/payable, reconciliations, payroll processing, and monthly reporting.
• Comfortable working in a fully paperless office with cloudbased systems and digital recordkeeping.

Experience

• Prior work with service-oriented small businesses; architecture or design firm experience is a plus but not required.
• Demonstrated success balancing workload across multiple clients/projects.
• Experience collaborating with CPAs and supporting quarterly/yearend filings

Soft Skills

• Exceptional attention to detail and accuracy.
• Strong organizational and timemanagement skills to meet deadlines within limited hours.
• Clear, proactive communication with principals and managers.
• Integrity, accountability, and discretion in handling sensitive financial data

HOW TO APPLY

Submit a resume & cover letter to admin@robinnanneystudio.com

Controller(/Bookkeeper)

Classification: Consultant (1099)
Hours: 20-30 per month (flexible scheduling)
Rate: $100-125/hour
Location: Remote, with occasional virtual meetings; the studio is based in Pasadena, CA

RESPONSIBILITIES

We are seeking a part-time Controller to oversee financial operations, provide strategic guidance, and manage recurring bookkeeping tasks for our firm. This role is ideal for an experienced professional who can balance hands-on accounting with higherlevel financial planning and compliance oversight.

Financial Oversight & Reporting

• Develop and maintain financial systems and processes to ensure accuracy and efficiency.
• Prepare monthly, quarterly, and annual financial reports, including revenue projections and budget variance analysis.
• Establish a cadence for financial reviews with leadership, including biweekly meetings with the Studio Manager & Owner/Principal.
• Create and manage the annual operating budget; provide quarterly updates and recommendations.

Accounts Receivable

• Oversee invoicing and collections processes.
• Ensure deposits and payments are recorded accurately.
• Monitor QuickBooks and Monograph integration; resolve discrepancies.

Accounts Payable

• Approve and process vendor payments and reimbursements.
• Ensure credit card and bank reconciliations are completed monthly.
• Oversee expense tracking and ensure compliance with reimbursement policies.

Payroll & Compliance

• Supervise biweekly payroll for employees and contractors.
• Ensure compliance with onboarding documentation (I9, W4, contractor agreements).
• Monitor and maintain business licenses, statements of information, and renewals.
• Oversee sales tax filings and estimated tax payments (CA & Federal)

CPA Collaboration

• Partner with CPA on tax planning, compliance, and overall financial strategy.
• Provide reports and analysis to support quarterly and yearend filings.
• Advise leadership on financial implications of business decisions

GOALS & EXPECTATIONS

• Deliver accurate, timely financial reporting and oversight.
• Proactively identify risks, opportunities, and process improvements.
• Communicate clearly with leadership and external partners.
• Uphold integrity, accountability, and confidentiality in all financial matters

SKILLS & QUALIFICATIONS

Technical Proficiency

• Advanced knowledge of QuickBooks; ability to manage integrations with Monograph.
• Strong background in financial reporting, budgeting, and forecasting.
• Skilled in AR/AP, reconciliations, payroll, and compliance oversight.

Financial & Strategic Expertise

• Proven ability to advise leadership on financial and business strategy.
• Experience with California tax and compliance requirements.
• Familiarity with serviceoriented small businesses; architecture/design firm experience a plus.

Experience

• 7+ years in accounting, finance, or controller roles.
• Prior work with small businesses or consulting firms.
• Demonstrated success managing multiple priorities in a parttime or fractional capacity.

Soft Skills

• Exceptional analytical and problemsolving skills.
• Strong organizational and timemanagement abilities.
• Clear, proactive communication with principals, managers, and external partners.
• Integrity, accountability, and discretion in handling sensitive financial data

HOW TO APPLY

Submit a resume & cover letter to admin@robinnanneystudio.com